Posts about SharePoint, Office 365, Yammer, intranets...

The challenges of Office 365 user adoption

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Too many organisations fail to fully understand where they and their employees are at when they decide to move to Office 365 in terms of how they work. The first point in pre deployment is so important. But from experience it is often overlooked. Too often it is seen as a project with a start and end date. That’s why the post deployment elements usually end too quickly. The training sessions are over, the training materials produced and gathering dust and so on. But adoption doesn’t stop. It’s ongoing. So organisations need to plan and cost for that over an extended period of time.     »» Continue reading

User adoption guide for Microsoft Teams

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Microsoft Teams is the digital equivalent of an open-space office environment. It is an entirely new experience which brings together people, conversations, and content. Through easy connections and conversations, Microsoft Teams builds relationships and drives collaboration seamlessly, and opens up opportunities to take your organizational goals to the next level.

Microsoft have introduced a useful new site to help with the introduction, onboarding and user adoption of Teams. There are four documents included in their adoption planning kit. This is taken from the read me file included:

The Microsoft Teams Practical Guide and Planning Workshop Kit are comprised of 4 assets.     »» Continue reading

The day I was stopped from using JavaScript on the intranet

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This was some time back in the early 2000’s. I managed the intranet for an Irish insurance company as part of a small team. We were called E-Media which I suppose was a forerunner for a digital workplace team. My manager was a very smart person! We did stuff that didn’t really fit in anywhere else. And I ‘did’ the intranet.

And it was a bit of a clunker from a software platform point of view. We used an online document system called Trove with customised, static HTML pages at the front end to make it more visually appealing. I could publish home page links with a headline, summary, an icon and a link using a form based on Perl scripting (yes it is that old).     »» Continue reading

The future of SharePoint. Again.

There are still plenty of updates in the SharePoint world and there is always talk about its future. But look it’s not going anywhere. Here is an great overview of where SharePoint is and where it is going over the next 12 months and more. It’s from Senior Product Manager in Microsoft, Mark Kashman. He also talks about it here on LinkedIn. Slides 12 and 13 feature an interesting roadmap for SharePoint so well worth a view. And of course some nice stats: “200k+ organisations using SharePoint”. But how many are using it properly? Well?

“Reinventing Content Collaboration – the Future of SharePoint is Now!” | SPTechCon – Austin — MS Keynote

26 SharePoint intranet products – 1 report

Clearbox SharePoint intranet in a box report 2016

If there has been one welcome area of improvement in the SharePoint intranet world over the past couple of years, it has been the introduction of ‘out of the box’ intranet solutions built on SharePoint. Of course it sounds like you just click a few buttons and voilá you have a fully functioning and beatutifully designed intranet. Eh, no. Bit more work involved than that.

In 2016, I was delighted to be asked to review a few SharePoint intranet products for the second SharePoint Intranets in-a-box report from Sam Marshall at Clearbox Consulting. I got to do five reviews – there were 26 in total.     »» Continue reading

What is great (and not so great) about Microsoft Teams

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Now available on most Office 365 plans, Microsoft Teams is a chat based collaboration tool based in Office 365 but can be accessed using Windows desktop or mobile apps. It allows you to communicate and share information, files and content in a focused interface. Microsoft call it their ‘chat based workspace’.

A hub for teamwork
Give your team instant access to everything they need right in Office 365.
– All your content, tools, people, and conversations are available in the team workspace
– Enjoy built-in access to SharePoint, OneNote, and Skype for Business
– Work on documents right in the app
– Get rich scheduling features inside Microsoft Teams, plus ad-hoc 1-1 and group calling

Right, what’s so great about Microsoft Teams?     »» Continue reading

Podcasts about SharePoint and Office 365

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I like podcasts. They can be handy to listen to when out walking, resting. communting or travelling.

Here are the few podcasts that cover SharePoint and Office 365 as well as other Microsoft related areas. Oh and intranets. Can’t leave that out.

The Yaminade (Australia)
There haven’t been any in recent months from Paul Woods but the archive of shows is so well worth a listen if you have an interest in Yammer and enterprise social networking. (ESN).

SharePoint Podcast – in German of course and covers SharePoint (Germany)

Todd Klindt MVP – the more technical side of Microsoft stuff (USA)

SharePoint 2 Guys and SharePoint – wonder what they talk about?     »» Continue reading

Latest updates on Office 365 Groups – yes it’s useful

“Get the Latest on Office 365 Groups – Overview, What’s New and Roadmap” was the presentation at Ignite Australia in February from Microsoft’s Christophe Fiessinger. Download the PowerPoint as it has a lot of useful details in it.

Microsoft Office 365 Groups is the key component of our group collaboration solution, enabling you to move from task to task with cross application group membership (managed in Azure AD). Office 365 apps that are leveraging groups include Outlook, SharePoint, Yammer, OneNote, Skype for Business, Planner, Power BI, and Dynamics CRM. We’ll unlock the following topics: overview & demonstration, administration, and product roadmap.

     »» Continue reading

How to get the URL link to a Delve profile

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I was ages searching for a solution to this. I wanted to have a link on an intranet to a user’s own Delve profile in SharePoint Online. Delve is Microsofts ‘personal search and discovery tool.

Relatively simple you would think. I’d seen JavaScript options which were way too tricky for me. So a big hat tip Gregory Zelfond, the SharePoint Maven for this link.

This is the URL you can use.

https://[yourcompanyname]-my.sharepoint.com/_layouts/15/me.aspx?v=profile

[Update]

https://yourcompanyname-my.sharepoint.com/person.aspx is another option. Thanks to Coxy on Twitter for that.

By the way here is a useful admin guide to Delve. Well worth reading.

      »» Continue reading

How to get quick help with Microsoft Teams

Let’s face it, Microsoft Teams is a great collaboration tool. And it is still only in preview or beta. Onboarding, user adoption and user training is of course a key element in introducing any tool. But Microsoft have certainly stepped up to the plate with Teams. If you go the Chat tab on the left hand menu and look for T-Bot, the automated chat robot. In there you have several options.

  1. Ask a question to the T-Bot and the answers are quick and usually correct.
  2. Choose the Help tab which has a comprehensive list of quick guides
  3. Choose the FAQs
  4. Or choose the videos.
     »» Continue reading